Privacy policy

Some vacancies are indexed from reviewed employer careers sources. “Apply on employer website” takes you through an AxamyOne redirect to that employer. We do not collect or send your CV in this flow; the employer’s privacy notice governs the application you submit there.

We count outbound Apply clicks separately from completed applications. A click record contains the vacancy, organisation, time, broad device/browser category and an opaque random reference. Where trusted delivery information is available, a one-way code rotating every six hours helps group repeat clicks. This is an approximate group, not a count of identifiable people. We do not store raw IP addresses, full browser strings, browsing history or full referring URLs in these records. No advertising cookie is set by the redirect. Coarse repeat-click codes are cleared after 30 days and individual click records after 90 days.

AxamyOne Jobs is operated by Axamy Group Limited, company number 17438182, whose registered office is 9, Bartle House, Oxford Court, Manchester, United Kingdom, M2 3WQ. In this policy, “AxamyOne Jobs”, “Axamy”, “we” and “us” refer to the operator of the jobs marketplace at jobs.axamyone.co.uk.

For questions or requests about personal information, email support@axamyone.co.uk or call 0161 804 8811.

The information depends on how you use the service.

• Account information: name, email address, telephone number, account type, authentication and security records.
• Candidate information: profile photo, CV, professional summary, job preferences, expected pay, availability, application answers and optional discoverability choice.
• Employer information: organisation, team membership, role, company page, vacancies, notes, subscription and billing status.
• Compliance information: statements about Right to Work, driving, transport or DBS status where relevant. We do not ask candidates to publish DBS certificates.
• Service information: saved jobs, applications, vacancy views, device and security logs, support messages, consents and administrative audit records. For vacancy-view counts, trusted delivery information and a broad browser category are processed transiently into a one-way code that rotates every six hours; the raw values are not written to the vacancy analytics record.

Most information comes directly from you. We also receive information from members of your employer organisation, companies you apply to, authentication and payment providers, service providers that deliver the platform, and public or official sources used for organisation verification or fraud prevention.

We use personal information only where we have a lawful basis appropriate to the purpose.

• Contract and requested steps: to create and operate accounts, submit applications, deliver employer workspaces and provide subscriptions.
• Legitimate interests: to secure the service, prevent fraud, moderate listings, improve relevant search and matching, support users and understand product performance, where those interests are not overridden by individual rights.
• Legal obligation: to keep records or respond where the law requires it.
• Consent: for optional marketing, candidate discoverability and non-essential storage technologies where consent is required. Consent can be withdrawn.

Smart Match is an assistive, deterministic score. It does not make hiring decisions and is not used to subject candidates to a solely automated decision with legal or similarly significant effects.

When a candidate applies, the employer or recruitment organisation responsible for that vacancy receives the application information and selected CV. That organisation becomes responsible for its own recruitment use of the information.

A candidate profile is available to verified, permitted employers only when the candidate has enabled discoverability. Public company and vacancy pages never publish candidate contact details.

We use carefully selected suppliers for hosting, database and file storage, authentication, email delivery, payments, Direct Debit and operational support. They process information under contractual controls and only for authorised services. We may also disclose information where required by law, to protect users, or as part of a properly managed business reorganisation.

Some service providers may process information outside the UK. Where this happens, we use an available lawful transfer mechanism and appropriate contractual and security safeguards. You can ask us for more information about the safeguards relevant to your data.

We keep information only for as long as it is needed for the purpose collected, to provide an active account, resolve disputes, prevent fraud and meet legal or contractual requirements. Retention periods vary by record type.

• Candidates can delete a CV or request account deletion.
• Applications may be retained by the recipient employer under its own recruitment-retention policy.
• Security, billing, consent and audit records may be retained after account closure where necessary.
• Information is deleted or anonymised when it is no longer required.

We use access controls, organisation-scoped permissions, private document storage, time-limited signed document links, server-side validation and administrative audit logs. No online service can promise absolute security, so users should protect their sign-in details and report suspicious activity promptly.

Depending on the circumstances, UK data protection law gives you rights to be informed, access your information, correct it, erase it, restrict or object to processing, receive portable data and obtain safeguards around certain automated decisions. Some rights are subject to legal conditions or exemptions.

You can manage visibility and marketing choices in account settings or contact us. We may need to verify your identity before completing a request.

Please contact us first so we can investigate. You also have the right to complain to the Information Commissioner’s Office. Visit ico.org.uk/make-a-complaint for current guidance.

We may update this policy when the product, suppliers or law changes. We will publish the revised date here and provide an additional notice where a change materially affects how information is used.